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What are Toolbox talks and why do I have to do them?

Insight by

amanda

Amanda Lambert

Published on

20 September 2022

Health and safety blog

What are Toolbox talks and why do I have to do them?

Introduction

The definition of a Toolbox Talk – An informal meeting that focuses on Health & Safety topics related to a specific job that is on site, such as workplace hazards and safe work practices. These meetings are normally less than 10 minutes (kept short) and are normally conducted at the job site prior to the job or shift starting.

Why do i have to do them? – Toolbox talks are a quick way for you to communicate to all workers on a particular site, safety work practices that are applicable to them.

Where can you get themYou can download 70 toolbox talks free using this link

Importance of toolbox talks in the workplace

Toolbox talks are focused discussions about safety topics that provide valuable insights and practical guidance that can help prevent accidents and injuries on site.

Toolbox talks can significantly enhance the safety culture onsite when conducted regularly.

Understanding the purpose of toolbox talks

The primary purpose of toolbox talks is to enhance workplace safety through education and communication. The talks are designed to inform workers about potential hazards they may encounter while performing their duties.

Organisations can create a shared understanding of risks and the importance of adhering to safety protocols by engaging the site teams in conversations about safety. This collaborative approach helps to foster a culture where safety is everyone’s responsibility, leading to a more informed and vigilant workforce.

Key elements of a toolbox talk

The topics discussed directly relate to the tasks and hazards at the worksite. For example, if drainage trenches are to be excavated on site, the site supervisor can talk about the dangers, hazards, good practice and working close to deep excavations, to keep people safe.

Save time and download 70 toolbox talks

How to conduct a tool box talk

Conducting a tool box talk requires careful planning and execution to maximise its effectiveness.

Gather necessary materials to support the discussion, such as handouts, visual aids, or tools illustrating the subject matter. Being well-prepared allows the supervisor to engage with the audience confidently.

Next, choose an appropriate setting and time for the tool box talk. Selecting a location free from distractions is essential, allowing participants to focus on the discussion.

Creating a comfortable environment where employees feel comfortable sharing their thoughts and experiences will lead to a more productive conversation.

The supervisor should encourage open communication and interaction among participants during the talk. Start with a brief introduction of the topic, followed by an engaging discussion inviting workers’ input and questions.

Use real-life examples to illustrate points and encourage employees to share their experiences related to the topic.

Tips for creating engaging and interactive tool box talks

Creating engaging and interactive tool box talks is essential for maximising their effectiveness. One key tip is to incorporate multimedia elements into the discussions. Using videos, slideshows, or infographics

Incorporate real-life case studies, sharing stories of actual incidents, whether from your own experiences or from industry examples,

Consider incorporating hands-on activities or demonstrations into tool box talks. Engaging employees in practical exercises, such as proper lifting techniques or the correct way to use safety equipment, can reinforce learning and enhance retention.

Conclusion

Harnessing the power of tool box talks for a safer and more productive worksite

In conclusion, tool box talks are an invaluable tool for enhancing safety and productivity on any worksite.

By fostering open communication and engaging employees in discussions about potential hazards and best practices, organisations can create a culture of safety that resonates throughout the workforce.

Download your FREE 70 tool box talks today

Working at Height Training

Insight by

amanda

Amanda Lambert

Published on

22 August 2022

Health and safety blog

Working at Height Training

Working at height training is critical as trips and falls within business remains one of the biggest causes of major injuries and fatalities. The most common causes include falls from ladders, roofs and through weak surfaces.

The definition of ‘Work at height’ is working anywhere; if there were no measures in place, a person could fall a distance liable to cause personal injury (for example, a fall off a ladder when you are working on a roof).

Your responsibilities?

As an employer, you are responsible for ensuring that all work carried out by your employees has been carefully planned, looking at the risks involved. These should then be measured using a risk assessment and method statement to ensure that you are doing everything possible to manage the risk by adopting the avoid, prevent and minimise rule.

Do’s and don’ts of working at height

Do….

  • Ensure that when working at height, there is a safe route to and from ground level.
  • Try to do as much of the work required from ground level.
  • Ensure all equipment is suitable and maintained.
  • Ensure extra precautions are taken when working near weak surfaces.

Don’t…

  • Overload ladders refer to all mechanical information that is provided to ensure the machinery is fit for purpose.
  • Overreach on ladders or stepladders
  • Rest a ladder against weak surfaces, e.g. glazing or plastic gutters.
  • Use ladders or stepladders for strenuous or heavy tasks; only use them for light work of short duration (a maximum of 30 minutes at a time)

Get your people working at height trained.

Book them onto a  Working At Heights E-Learning training program to protect yourself from prosecution and keep your people safe from trips and falls.

Our E-learning courses can be taken on-site, which is very easy to do and very economical. You can try one for FREE to see the quality.

Construction Phase Plan

Insight by

amanda

Amanda Lambert

Published on

7 June 2022

Construction phase plan

CDM Construction Phase Plan

Know your responsibilities

As potential Contractors under the Construction (Design and Management) Regulations 2015, you need to be aware of your responsibilities. The CDM Regulations require all construction projects to have a construction phase plan (CPP), you will need to ensure this is in place before any works commence.

Buy CDM construction phase plan template

You will need to produce a construction phase plan describing how you will manage the various safety aspects of the works. The Managing Director in conjunction with the Supervisor shall be responsible for the preparation and maintenance of secured contracts Health and Safety documentation. The Site Supervisor shall co-ordinate the activities of all operatives to ensure they comply with the construction phase plan including contract Health and Safety requirements and legislation, plus check on the provisions of information and training of all employees, where appropriate, as well as subcontractor’s health and safety, when appointed.

When/if acting as Principal Contractor the following protocol will be adopted:

  • Develop and maintain a Construction Phase Plan as required by The Construction (Design and Management) Regulations 2015
  • Through on-site management ensure that every contractor complies with the rules set out in the health and safety plan.
  • Ensure co-operation between all contractors;
  • Taken steps to ensure that only authorised persons are allowed onto the construction site area.
  • Ensure that the particulars of the F10 Notification are displayed in a prominent location on the site where they can be read by any person working on the project;
  • Keep the up-to-date with any information required to go into the health and safety file;
  • Oversee and ensure compliance with Management of Health & Safety at Work Regulations 1999 and The Provision and Use of Work Equipment Regulations 1998 (PUWER).
  • Monitor and ensure all work is carried out in accordance with approved/agreed Risk Assessments and Method Statements and ensure that staff and sub-contractors are appropriately qualified/certified to carry out the work;
  • Undertake regular site inspection and feed forward to regular toolbox talks with contract staff and sub-contractors.
  • Manage the interface between the construction and the site operations to ensure minimum disruption to operations.

If your looking for help with the Construction Phase Plan and purchasing templates get in touch

What is a Risk Assessment

Insight by

amanda

Amanda Lambert

Published on

25 May 2022

Health and safety blog

What is a risk assessment

A risk assessment is to enable you to identify sensible control and measures for risks within your workplace.

Risk Assessments are not meant to create huge amounts of work for anyone in the company but should be there to ensure the safety of you and your workforce. You are likely to already have a process in place to identify risks and how they should be dealt with. A risk assessment is just a document to have all the information in one place.

How to assess the risks in your place of work:

  • Identify the hazards
  • Decide who might be harmed and how
  • Evaluate the risks and decide on precautions
  • Record your significant findings
  • Review your assessment and update if necessary

Many companies who are confident they understand the process and the risks involved can complete these themselves. You don’t have to be a H&S expert.

When thinking about your risk assessment, remember:

  • hazard is something that could cause harm, for example electricity, chemicals, working from ladders, an open drawer etc
  • The risk is the probability, high or low, that somebody could be harmed by these and other hazards, together with an indication of how serious the harm could be

The process of identifying hazards and evaluating the risks can be delivered systematically using well-established templates and the knowledge of people with hands-on experience. 

We have several risk assessments available to buy. The cost of one of our risk and method statements is less than half an hour of your writing time.

They have taken us more than a day to write each one; however, we sell many, making them very affordable.

The documents arrive in word format to allow you to adjust them to suit your site and circumstances.

Why not see our layout below to see if it is something you could work with.

Risk assessments to buy

Covid 19 Risk Assessment & Method Statement

Infection Control Risk Assessment & Method Statement

Litter Picking and Sweeping Risk Assessment & Method Statement

Mobile Tower Scaffold Safe Operating Procedure

Review more risk and method statements

Top Tips for Manual Handling

Insight by

amanda

Amanda Lambert

Published on

12 April 2022

Health and safety blog

Top Tips for Manual Handing

Did you know Manual handling causes over a third of all workplace injuries?

Top Tips for Manual Handling. These injuries can include pain and injuries to arms, legs and joints, and repetitive strain injuries of all varieties.

Manual handling covers a wide variety of activities including lifting, pushing, pulling, lowering and carrying. If any of these tasks are not carried out correctly there is a risk of injury.

Here are the top tips to make sure you ensure you handle correctly:

  • Keep your back straight and bend your knees.
  • Lift with your legs and body weight.
  • Use handles or lift aids where appropriate.
  • Have a good grip on the load.
  • Stand close to the load and face the direction you intend to move.
  • Lift load as close to the center of your body as possible.
  • Lift smoothly without Jerking.
  • Avoid lifting, side bending and carrying loads with one hand.

If you need any help with Manual Handling why not visit our site:

Manual Handling Elearning

Manual Handling Training Presentation 

Manual Handling Risk Assessment

More top tips for manual handling can be discovered in our training programs.

What documents are needed for CHAS?

Insight by

amanda

Amanda Lambert

Published on

8 March 2022

CHAS

What documents are needed for CHAS?

Find out what documents are needed for CHAS?  CHAS is an assessment of your Health & Safety documentation, so you will need to provide evidence that this is carried out correctly. Depending on the size of your business depends on the information you need to provide. The details below are for 5 employees or less you will need more for 5+ employees.

Examples of documentation needed will include:

  • Toolbox Talks attendance sheets
  • COSHH assessments
  • Risk Assessment and Method Statement for job specifics
  • Sub contractor induction documentation
  • Agreements to show evidence of your safety advisor.
  • COVID 19 procedures and processes
  • Evidence of training requirement for your industry this can include:
    • CSCS cards
    • Manual Handling
    • Working at heights
    • Asbestos awareness
    • Abrasive Wheel Training

CHAS assessment criteria

The CHAS assessment criteria are the same as those of all SSIP suppliers. SSIP (Safety Schemes in Procurement) is an umbrella organisation formed in 2009 to reduce the duplication of health and safety assessments.

The CHAS assessment standards and requirements are listed below.

  • Policy
  • Arrangements
  • Occupational Health
  • Behavioural Management
  • Enforcement Actions
  • Accident Reporting and Investigation
  • Fleet Operations / Management Scheme
  • Competent Advice – Corporate and Construction
  • Drug and Alcohol Policy
  • Training and Information
  • Individual Qualifications and Experience
  • Monitoring, Audit and Review
  • Risk Assessment Leading to a Safe System of Work
  • Workforce Involvement
  • Co-operation and Co-ordination
  • Welfare Provision
  • Subcontractors and Sub-consultants
  • Contractor
  • Principal Contractor
  • Designer

Below is a flavour of the detail required for the first five parts of the CHAS application.

Policy

The Health and Safety Policy should be:

  • In the correct company name (As listed on the CHAS 2013 Ltd application)
  •  Dated within the last 12 months
  • Approved by the appropriate company director / responsible person
  • Lists the persons with health and safety responsibilities and sets out the responsibilities of H&S management throughout the organisation.

We can make the process of the CHAS application easy for you by doing it for you.

Arrangements

The arrangements section of the Health and Safety policy should include but not limited to the following:

  • Accident reporting, including RIDDOR, first aid and work-related ill health 
  • Training
  • Information, instruction & supervision
  • Communication
  • Risk assessment
  • Monitoring
  • Emergency procedures
  • Asbestos
  • COVID -19

Occupational Health

The policy or arrangements should include the following:

• Measures to raise awareness of these issues such as posters and toolbox talks

• How the workforce can access help and support if suffering from these issues Health & Safety Assessment Guidance v1.0 (website) 05/07/2023 Uncontrolled document when printed Page 2 of 13 Classification: PUBLIC • How the workforce is trained to handle these issues such as access to accredited mental health first aid training.

Behavioural Management

The supporting evidence must confirm that there are documented arrangements in place for a behavioural management or behavioural safety programme.

Enforcement Actions

Details of any enforcement notices (Prohibition, Improvement or Crown) or prosecutions served on your company in the last five years by the HSE or Local Authority and the remedial actions taken to prevent a reoccurrence. A prosecution or notice will not debar the business from registration but a failure to declare one could – please note that CHAS will check the HSE public register of convictions.

Accident Reporting and Investigation

Supporting Information:

Find out what documents are needed for CHAS arrangements.

• Documented arrangements for the recording, reporting, and reporting of accidents (Including RIDDOR reportable accidents).

  • Records of all RIDDOR-reportable and other incidents for at least the last three years, including remedial actions to prevent a reoccurrence.
  • Records of any other accidents within the last three years, including the remedial actions to prevent a reoccurrence. The accident statistics for the last three years incorporating the following categories: Health & Safety Assessment Guidance v1.0 (website) 05/07/2023 Uncontrolled document when printed Page 3 of 13 Classification: PUBLIC
  • Deaths
  • Specified Injuries
  • Over 3 days incapacitated
  • Over 7 days Incapacitated
  • Injuries to non-workers
  • Occupational Diseases
  • Dangerous Occurrences
  • Gas Incidents

Chas assessment standards

 

Learn more about CHAS

We have a series of articles where you can learn more about CHAS. The list of articles is below:

CHAS Support

Completing the CHAS application takes time and resources, as well as completing lots of forms and health and safety documentation.

We can make it easy for you by doing all the leg work for you. We carry out over 500 applications a year with 100% success.

For a small fee, we can take the pain away for you.

Complete the form, and we will tell you how it works and how much the whole process costs, including the CHAS fee for your circumstances.







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    What is Safe Contractor?

    Insight by

    amanda

    Amanda Lambert

    Published on

    11 January 2022

    Health and safety blog

    What is SafeContractor?

    Get insights into Safe Contractor, the Health & Safety accreditation scheme that helps businesses ensure competent suppliers.

    Safe Contractor is a Health & Safety accreditation that is currently run by the government. The Scheme is to ensure companies meet a specific standard for Health & Safety. SafeContractor is used by thousands of consultants, contractors and businesses every month, typically applying for work with public and private sector companies.

    The scheme was developed and is managed by the Government Health and Safety and Procurement Professionals, with the support of the Health and Safety Executive, since 1999. The purpose of the scheme is to ensure that buyers who are signed up have the knowledge that suppliers that use in the scheme are competent and have been assessed.

    Suppliers health and safety policy statement, their organisation and how it deals with health and safety and their specific health and safety arrangements will be assessed. As everyone is assessed using the same process buyers know that they are using suppliers who, work to an acceptable standard.

    Suppliers

    • Avoids repeated applications
    • Consistent Health & Safety assessment
    • Access to local authority suppliers
    • Saves time and money for all parties.

    Buyers

    • Safe Contractor membership allows access to health trusts, councils, emergency services, the voluntary sector, housing associations, private companies and government departments.
    • To locate competent suppliers and contractors,
    • Potentially saving time and money for all parties.
    • Buyers are afforded peace of mind

    What can you assess?

    • Assesses health and Safety Management
    • Assess compliance issues that apply to work undertaken by you.

    If your looking to gain Safe Contractor you can go direct to their site and complete the application yourself, or if your looking for some help in completing the forms we can help you.

    Get a price for Safe Contractor

      Construction Site Safety Documents

      Insight by

      amanda

      Amanda Lambert

      Published on

      14 September 2021

      Health and safety blog

      Construction Site Safety Documents

      Setting up a construction site and making sure that you have all the necessary documentation and details can be a laborious and time consuming task. Specialising in Construction and having experience on site we have been providing information to our clients for a number of years.

      Based on the frequency we were asked to provide the details we decided to provide them as a product to help everyone who may need it.

      Our Construction Site Safety Documents provide you with everything you need in one place allowing you to comply with the latest legislation.

      The Safety Software includes

      • 65 completed risk assessments
      • 41 COSHH Assessments
      • Construction Phase Health and Safety Plan (CDM 2015), which can be easily amended and edited for specific projects
      • 70 Toolbox Talks
      • Site inspection Check Sheets – Scaffold, Dumper, Excavator etc
      • Permits to Work – Confined Space, Excavation, Hot Work, Asbestos, etc
      • Site Setup Check Sheet
      • Site Induction
      • Site Rules
      • Registers

      STOP AND THINK

      Our site management tools where designed to set up our own site many years ago. We put the files onto a laptop for our site managers. It saved us a fortune over the years both in time and money. The purchase of this site management toolkit is a great investment. Click on the link to buy.

      Construction site safety documents and tools

       

      SSIP Accreditation and CHAS

      Insight by

      amanda

      Amanda Lambert

      Published on

      23 August 2021

      CHAS

      SSIP Accreditation and CHAS

      Have you recently been asked for an SSIP accreditation?

      SSIP Accreditation and CHAS – SSIP (Safety Schemes in Procurement) is an umbrella group which sits above a number of accreditations you can get which assess your companies Health & Safety. There are a number of assessments you can go for and we have highlighted the most popular ones below:

      CHAS

      The majority of our clients go for CHAS accreditation as this seems to be the popular one within the industry. CHAS have recently gone online with their submissions so customers can upload their documentation and then pay for the assessments once they are ready to submit.

      This makes it easier for customers to see progress and communicate with their assessor.

      If you are looking to get CHAS accreditation but are having trouble with the necessary documentation we can help with the preparation of these, we also provide a safety advisor service for companies with less than 5 employees so we can stay with you and help to implement the new documentation.

      Impartial advise

      Feel free to call us 0800 031 5404, and we can advise you on the best selection for your needs. We have completed thousands of applications and understand the market inside out. We don’t mind which company you select; the assessment process is the same, thanks to SSIP.

      Who is Seguro

      Seguro Health and Safety Management employs qualified health and safety consultants who complete the application to obtain accreditation from all the assessment companies. Seguro removes the pain of completing all the documentation and ensuring you comply. Feel free to contact us.

      Learn more about CHAS

      We have a series of articles where you can learn more about CHAS. The list of articles is below:

      If you have any questions on what is CHAS accreditation please get in touch.

      Tips for working at height

      Insight by

      amanda

      Amanda Lambert

      Published on

      10 June 2021

      Health and safety blog

      Working at heights course

      Working in the construction industry can make it difficult to avoid working at heights on a daily basis our working at heights course addresses this issue. Although it may not be possible to avoid the risk you can ensure that you manage it by being aware of how to work safely.

      Working at height safely is the responsibly of your employer as well as yourself. You should always be aware of the risks and ensure these are managed correctly. Every new job you are asked to work on will have been fully risk assessed and you should see a copy of this before you start. These risks have been measured on the sequence of events you are working too, if these change you need to be aware of what to look out for to ensure your safety.

      1. Where possible try to use extendable tools or mechanical assistance to avoid you working at height.
      2. Try to identify a safe place to work that is already in place, e.g  a concrete flat roof or guarded mezzanine floor.
      3. Never work on a surface that is vulnerable such as glass roof. If this is not possible explore the use of machinery such as  an elevated work platform or a tower scaffold.
      4. Try and minimise the distance of a possible fall, there are numerous ways to do this safely
      5. For jobs requiring a small distance form the ground, Stepladders and Platform Ladders are a suitable option. These can only be used where the risk has been deemed as low.

      Working at heights training course

      If you are still unsure and would like to look at refreshing your knowledge we offer an e-learning course for you to sit whenever is convenient for you.