What documents are needed for CHAS?

Find out what documents are needed for CHAS?  CHAS is an assessment of your Health & Safety documentation, so you will need to provide evidence that this is carried out correctly. Depending on the size of your business depends on the information you need to provide. The details below are for 5 employees or less you will need more for 5+ employees.

Examples of documentation needed will include:

• Toolbox Talks attendance sheets
• COSHH assessments
• Risk Assessment and Method Statement for job specifics
• Sub contractor induction documentation
• Agreements to show evidence of your safety advisor.
• COVID 19 procedures and processes
• Evidence of training requirement for your industry this can include:
  • CSCS cards
  • Manual Handling
  • Working at heights
  • Asbestos awareness
  • Abrasive Wheel Training

CHAS assessment criteria

The CHAS assessment criteria are the same as those of all SSIP suppliers. SSIP (Safety Schemes in Procurement) is an umbrella organisation formed in 2009 to reduce the duplication of health and safety assessments.

The CHAS assessment standards and requirements are listed below.

• Policy
• Arrangements
• Occupational Health
• Behavioural Management
• Enforcement Actions
• Accident Reporting and Investigation
• Fleet Operations / Management Scheme
• Competent Advice – Corporate and Construction
• Drug and Alcohol Policy
• Training and Information
• Individual Qualifications and Experience
• Monitoring, Audit and Review
• Risk Assessment Leading to a Safe System of Work
• Workforce Involvement
• Co-operation and Co-ordination
• Welfare Provision
• Subcontractors and Sub-consultants
• Contractor
• Principal Contractor
• Designer

Below is a flavour of the detail required for the first five parts of the CHAS application.

Policy

The Health and Safety Policy should be:

• In the correct company name (As listed on the CHAS 2013 Ltd application)
•  Dated within the last 12 months
• Approved by the appropriate company director / responsible person
• Lists the persons with health and safety responsibilities and sets out the responsibilities of H&S management throughout the organisation.

We can make the process of the CHAS application easy for you by doing it for you.

Arrangements

The arrangements section of the Health and Safety policy should include but not limited to the following:

• Accident reporting, including RIDDOR, first aid and work-related ill health 
• Training
• Information, instruction & supervision
• Communication
• Risk assessment
• Monitoring
• Emergency procedures
• Asbestos
• COVID -19

Occupational Health

The policy or arrangements should include the following:

• Measures to raise awareness of these issues such as posters and toolbox talks

• How the workforce can access help and support if suffering from these issues Health & Safety Assessment Guidance v1.0 (website) 05/07/2023 Uncontrolled document when printed Page 2 of 13 Classification: PUBLIC • How the workforce is trained to handle these issues such as access to accredited mental health first aid training.

Behavioural Management

The supporting evidence must confirm that there are documented arrangements in place for a behavioural management or behavioural safety programme.

Enforcement Actions

Details of any enforcement notices (Prohibition, Improvement or Crown) or prosecutions served on your company in the last five years by the HSE or Local Authority and the remedial actions taken to prevent a reoccurrence. A prosecution or notice will not debar the business from registration but a failure to declare one could – please note that CHAS will check the HSE public register of convictions.

Accident Reporting and Investigation

Supporting Information:

Find out what documents are needed for CHAS arrangements.

• Documented arrangements for the recording, reporting, and reporting of accidents (Including RIDDOR reportable accidents).

• Records of all RIDDOR-reportable and other incidents for at least the last three years, including remedial actions to prevent a reoccurrence.
• Records of any other accidents within the last three years, including the remedial actions to prevent a reoccurrence. The accident statistics for the last three years incorporating the following categories: Health & Safety Assessment Guidance v1.0 (website) 05/07/2023 Uncontrolled document when printed Page 3 of 13 Classification: PUBLIC
• Deaths
• Specified Injuries
• Over 3 days incapacitated
• Over 7 days Incapacitated
• Injuries to non-workers
• Occupational Diseases
• Dangerous Occurrences
• Gas Incidents

Chas assessment standards

Learn more about CHAS

We have a series of articles where you can learn more about CHAS. The list of articles is below:

• What is CHAS
• CHAS accreditations
• CHAS registration
• Guide to CHAS
• CHAS renewal
• CHAS accreditation cost
• SIPP accreditation and CHAS
• CHAS deem to satisfy
• CHAS Training Guidance
• Competent person and CHAS
• CHAS support

What is SafeContractor?

Get insights into Safe Contractor, the Health & Safety accreditation scheme that helps businesses ensure competent suppliers.

Safe Contractor is a Health & Safety accreditation that is currently run by the government. The Scheme is to ensure companies meet a specific standard for Health & Safety. SafeContractor is used by thousands of consultants, contractors and businesses every month, typically applying for work with public and private sector companies.

The scheme was developed and is managed by the Government Health and Safety and Procurement Professionals, with the support of the Health and Safety Executive, since 1999. The purpose of the scheme is to ensure that buyers who are signed up have the knowledge that suppliers that use in the scheme are competent and have been assessed.

Suppliers health and safety policy statement, their organisation and how it deals with health and safety and their specific health and safety arrangements will be assessed. As everyone is assessed using the same process buyers know that they are using suppliers who, work to an acceptable standard.

Suppliers

• Avoids repeated applications
• Consistent Health & Safety assessment
• Access to local authority suppliers
• Saves time and money for all parties.

Buyers

• Safe Contractor membership allows access to health trusts, councils, emergency services, the voluntary sector, housing associations, private companies and government departments.
• To locate competent suppliers and contractors,
• Potentially saving time and money for all parties.
• Buyers are afforded peace of mind

What can you assess?

• Assesses health and Safety Management
• Assess compliance issues that apply to work undertaken by you.

If your looking to gain Safe Contractor you can go direct to their site and complete the application yourself, or if your looking for some help in completing the forms we can help you.

Being members of Safe Contractor and Constructionline.

Being members of Safe Contractor and Constructionline can ensure that your company ticks all the boxes no matter who you decide to work for. As they are separate accreditation’s they cover an accreditation under the SSIP umbrella as well as one for Constructionline.

There is also a benefit in getting these both together at the same time if you are looking for help in completing them as there is often a discount available.

In terms of benefits to your business for getting both of the accreditation’s there are a number of benefits from each one:

Safe Contractor benefits

• Being a member allows you to be able to show compliance for your health and safety competence to new and existing clients. Providing this is the accreditation they are looking fro you will no longer need to fill in PQQ on an ad hoc basis.
• You can provide you clients with access to your online portal 24/7
• If a client has specifically asked you to join they will be notified you have in their monthly report.

Constructionline Benefits

• Access to over 8000 buyers
• Being part of Constructionline shows you have met the standards and regulations set out to comply.
• Improves your efficiency and time spent on PQQ

As Health & Safety Consultants we can help you to achieve both accreditations. Learn more about accreditations.

Contractors working on domestic premises

Contractors working on domestic premises involves contractors building extensions, alterations, new heating systems, rewiring the house, repairing or reroofing premises, etc.

Although the domestic construction sector is not as scrutinised as the larger construction sector that the main contractor controls, they are just as important to the HSE as large projects.

The general public is very aware of health and safety as everyone is subject to it at work. Today, it is common for the general public to video and take images of poor health and safety practices and submit them to the HSE, which will inspect the site.

Domestic construction phase plan CDM

In this article, we will explain the domestic construction phase plan for CDM. Does your project require a CDM plan?

Domestic projects involving only you as a contractor

On these projects, the client’s duties are transferred to you, who must carry out the client’s duties as well as your own. In practice, this will involve you doing no more than they have done in the past to comply with health and safety legislation. Compliance with your own duties as a contractor will be taken as compliance with the relevant client duties to the extent necessary, given the risks involved in the project. As a result of you taking on the client duties, any designers involved in the project will work with you in their role as the ‘client’.

Domestic projects involving more than one contractor

For projects involving more than one contractor, the Principal Contractor will normally assume the client’s duties. The domestic client can choose to appoint the Principal Designer for the project. If, however, they do not make this appointment, the first Designer appointed during the pre-construction phase is the Principal Designer for the project. If so, the Principal Designer will be answerable to the Principal Contractor in their role as ‘Client’ for the project and will be responsible for liaising with them.

Buy a completed construction phase CDM plan

You can buy a completed construction phase CDM plan that is full editable, together with other site management documents, systems and tool.

Click on the link or image to buy.