What Documents Does a Contractor Need?

The Essential Guide for UK Contractors

What construction health and safety documents are required to comply with the UK construction market?

Whether you are a sole trader, a subcontractor, or a growing construction company, having the correct health and safety documentation is essential. Clients, principal contractors, accreditation schemes and procurement teams increasingly require evidence of compliance before awarding work or allowing site access.

Clients, principal contractors, local authorities and accreditation schemes increasingly expect contractors to demonstrate compliance before work begins.

Without the correct construction health and safety documents, you may struggle to:

• Win contracts
• Pass CHAS or SSIP assessments
• Complete PQQs
• Access construction sites
• Demonstrate legal compliance

This guide explains the key documents contractors typically need and why they matter.

Why Contractors Need Construction Health and Safety Documentation

Construction Health and safety documents help demonstrate that a contractor has identified workplace risks and implemented suitable control measures.

Good documentation helps:

• Protect workers and the public
• Meet legal obligations
• Support accreditation applications
• Satisfy client requirements
• Reduce project risks
• Improve site management

Many documents may also be requested during site audits, inspections and procurement assessments.

Document List

Health and Safety Policy

A Health and Safety Policy outlines a company’s commitment to managing health and safety.

The policy typically includes:

• Statement of intent
• Management responsibilities
• Arrangements for managing safety

Businesses with five or more employees must have a written Health and Safety Policy by law, although many smaller businesses also maintain one because clients often request it.

Related Topics

• Health and Safety Policy Template
• Health and Safety Responsibilities for Small Businesses

Risk Assessments

Risk assessments identify workplace hazards and evaluate the risks associated with work activities.

Construction risk assessments commonly cover:

• Working at height
• Manual handling
• Excavations
• Plant and machinery
• Electrical works
• Slips, trips and falls
• Noise and vibration

Risk assessments help contractors plan work safely and demonstrate compliance.

Related Topics

• What Is a Risk Assessment?
• Construction Risk Assessment Examples

Method Statements (RAMS)

Method statements explain how work will be carried out safely.

They are often combined with risk assessments to form RAMS (Risk Assessments and Method Statements).

A method statement may include:

• Scope of works
• Sequence of activities
• Plant and equipment
• Control measures
• Emergency arrangements
• PPE requirements

RAMS are frequently requested before contractors are allowed on site.

Related Topics

• What Are Construction RAMS?
• How to Write a Method Statement

COSHH Assessments

Where hazardous substances are used, contractors may need COSHH assessments.

COSHH stands for:

Control of Substances Hazardous to Health

Examples include:

• Paints
• Solvents
• Adhesives
• Cement products
• Cleaning chemicals
• Fuel and oils

COSHH assessments explain:

• Health risks
• Safe handling procedures
• Storage requirements
• Emergency actions

Related Topics

• What Is COSHH?
• COSHH Assessment Guide

Training Records

Contractors should maintain records of relevant training and competence.

Examples include:

• CSCS cards
• First Aid training
• PASMA
• IPAF
• Asbestos Awareness
• Manual Handling
• Working at Height

Clients often request evidence that workers are competent to perform their duties.

Accident Reporting Procedures

Contractors should have arrangements for recording accidents, incidents and near misses.

Documentation may include:

• Accident report forms
• Investigation records
• Corrective actions
• RIDDOR reporting procedures

This helps businesses learn from incidents and improve site safety.

Equipment Inspection Records

Construction equipment often requires regular inspection and maintenance.

Examples include:

• Ladders
• Access equipment
• Power tools
• Lifting equipment
• Scaffold inspections

Inspection records help demonstrate that equipment remains safe to use.

Emergency Procedures

Contractors should have procedures covering foreseeable emergencies.

These may include:

• Fire arrangements
• First aid provision
• Evacuation procedures
• Accident response
• Spill response plans

Emergency planning helps reduce the impact of unexpected incidents.

Insurance Documents

Most clients require evidence of current insurance cover.

Common policies include:

Employers’ Liability Insurance

Required by most employers in the UK.

Public Liability Insurance

Protects against claims involving injury or property damage.

Professional Indemnity Insurance

Often required for consultants and design professionals.

Contractor Competence Records

Clients increasingly want evidence that contractors are competent.

This may include:

• Qualifications
• Training certificates
• Experience records
• Trade memberships
• Accreditation certificates

Competence evidence supports procurement and accreditation requirements.

CHAS and SSIP Documentation

Contractors applying for CHAS or other SSIP schemes are typically asked to provide evidence covering:

• Health and Safety Policy
• Risk Assessments
• Method Statements
• Training Records
• Accident Procedures
• Insurance Certificates
• Competent Advice
• Monitoring Arrangements

Having these documents prepared in advance can simplify the accreditation process.

Documents Required for Constructionline

Constructionline applications may require information relating to:

• Company details
• Health and Safety arrangements
• Insurance
• Environmental management
• Quality procedures
• Financial information

Requirements vary depending on the level of certification sought.

Documents Often Requested During PQQs

Many pre-qualification questionnaires ask for:

• Health and Safety Policy
• RAMS
• Insurance certificates
• Training records
• Accreditation certificates
• Competence evidence
• Environmental policies
• Equality policies

Keeping documentation organised can help businesses respond quickly to tender opportunities.

Common Documentation Mistakes Contractors Make

Typical problems include:

• Outdated policies
• Missing signatures
• Expired insurance certificates
• Generic risk assessments
• Missing training evidence
• Poor document control
• Incomplete RAMS

These issues frequently cause delays during accreditation and procurement processes.

Contractor Documentation Checklist

Most contractors should consider maintaining:

✓ Health and Safety Policy
✓ Risk Assessments
✓ Method Statements (RAMS)
✓ COSHH Assessments
✓ Training Records
✓ Accident Reporting Procedures
✓ Equipment Inspection Records
✓ Emergency Procedures
✓ Insurance Certificates
✓ Competence Evidence
✓ Accreditation Records

Key Takeaway

Construction health and safety documents are more than a compliance exercise. It helps businesses demonstrate competence, meet legal obligations, satisfy client requirements and access larger contract opportunities.

Maintaining accurate, current and relevant documentation can make the difference between passing a pre-qualification assessment and losing an opportunity before a tender is even submitted.

Frequently Asked Questions

What documents does a contractor need?

A contractor typically needs a health and safety policy, risk assessments, method statements, COSHH assessments where relevant, training records, accident reporting procedures, equipment inspection records, emergency procedures, insurance certificates and evidence of competence. For more information, go to Construction Health and Safety Consultant: Complete Guide for UK Contractors

What health and safety documents do contractors need?

Common contractor health and safety documents include a health and safety policy, risk assessments, method statements, RAMS, COSHH assessments, training records, accident forms, inspection records and emergency procedures.

Do contractors need a written health and safety policy?

Businesses with five or more employees must have a written health and safety policy. Smaller contractors may still be asked to provide one by clients, main contractors or accreditation schemes.

Do contractors need risk assessments?

Yes. Contractors should assess the risks associated with their work activities and put suitable control measures in place. Risk assessments are commonly required for construction work, site access, PQQs and accreditation applications.

What are RAMS in construction?

RAMS stands for Risk Assessments and Method Statements. These documents explain the risks involved in a task and describe how the work will be carried out safely.

When does a contractor need a COSHH assessment?

“A contractor needs a COSHH assessment when hazardous substances are used or created during work activities. This may include paints, solvents, adhesives, cement products, cleaning chemicals, fuels, oils, dusts or fumes.

What documents are needed for CHAS or SSIP accreditation?

CHAS and SSIP applications commonly require evidence such as a health and safety policy, risk assessments, method statements, training records, accident procedures, insurance certificates, competent health and safety advice and monitoring arrangements.

What documents are usually requested in a construction PQQ?

A construction PQQ may request a health and safety policy, RAMS, insurance certificates, training records, accreditation certificates, competence evidence, environmental policies, quality procedures and previous project experience.

Why are contractor documents important?

Contractor documents help demonstrate legal compliance, site readiness, competence and risk management. They are often required before contractors can access sites, tender for projects or pass accreditation assessments.

What are common contractor documentation mistakes?

Common mistakes include outdated policies, missing signatures, expired insurance certificates, generic risk assessments, incomplete RAMS, missing training evidence, poor document control and failure to update records after changes in work activities.

Top Reasons CHAS Applications Fail

CHAS applications fail because documents are missing, outdated, inconsistent or too generic. The most common issues are poor RAMS, incorrect insurance and lack of competent health and safety support.

To avoid these issues completely, follow our step-by-step guide to getting CHAS accreditation.

1. Missing Documents

• No health and safety policy
• Missing RAMS
• No training records
• Incomplete accident procedures

2. Outdated or Unsigned Health & Safety Policy

• Be reviewed within the last 12 months.
• Be signed and dated
• Reflect your current business activities.

3. Poorly Written RAMS (Risk Assessments & Method Statements)

• Too generic (“copy and paste” templates)
• Not specific to your actual work
• Missing control measures
• No evidence of review or communication

4. Incorrect or Mismatched Insurance

• Match your company name exactly.
• Be in date
• Cover your actual work activities.

• Expired policies
• Wrong business name
• Insufficient cover

5. Missing or Inadequate Training Records

• No training records are provided
• Training is out of date.
• No evidence for high-risk activities

6. No Competent Health & Safety Advisor

• No advisor is identified.
• No evidence of competence is provided
• Advice appears generic or non-specific.

7. Weak Accident & Incident Procedures

• Reporting accidents
• Recording incidents
• Investigating issues

• Missing process
• Too vague
• No clear responsibility

8. Inconsistent Information Across Documents

• The company name differs across documents.
• Different activities listed in RAMS vs policy
• Insurance doesn’t match the declared work.
• To avoid these issues completely, follow our step-by-step guide to getting CHAS accreditation.

How to Pass CHAS First Time

Final Thought

Want to Avoid a Failed Application?

• Documents done properly
• Faster approval
• No back-and-forth with assessors
• Most failures come down to not meeting the CHAS assessment criteria properly.

Related CHAS Guides

• To avoid these issues completely, follow our step-by-step guide to getting CHAS accreditation.
• Most failures come down to not meeting the CHAS assessment criteria properly.
• If you want to pass the first time, our CHAS support service can handle the process for you.

How to Get CHAS Accreditation: Complete Guide (2026)

What is CHAS?

CHAS (The Contractors Health and Safety Assessment Scheme) is a UK accreditation that proves your business meets recognised health and safety standards. It is widely used in construction, facilities management, and public-sector procurement.

CHAS accreditation helps you:

• Win more tenders
• Demonstrate compliance with health and safety law
• Reduce contractor onboarding checks
• Build credibility with clients
• Align with CDM 2015 competency requirements

Quick Answer: How to Get CHAS Accreditation

To get CHAS, you must:

1. Choose your CHAS level (CHAS Basic, CHAS Advanced, or CHAS Elite).
2. Register your business on the CHAS portal.
3. Upload evidence of your health and safety management systems.
4. Provide policies, training records, insurance, RAMS, and competence documentation.
5. Wait for CHAS assessors to review your application.
6. Respond to any improvement requests.
7. Receive your certificate and listing once approved.
8. If you’re unsure what CHAS actually involves, start with our guide on what CHAS accreditation is.

CHAS Accreditation Levels (2026)

1. CHAS Basic (Core H&S)

Covers:

• Health & safety policy
• Risk assessments & method statements
• Training & competence
• Accident reporting
• First aid
• Basic legal compliance

Suitable for small contractors or sole traders.

2. CHAS Advanced (PAS 91 Compliant)

Includes everything in Basic PLUS:

• Environmental management
• Quality management
• Equal opportunities
• Anti-bribery & corruption
• Financial standing

Often required in public-sector tenders.

3. CHAS Elite (SSIP + Common Assessment Standard)

Highest level covers:

• Health & safety
• Quality
• Environmental
• Financial
• Sustainability
• GDPR/data protection
• Modern slavery & corporate responsibility

Often required for major contractors, councils, housing associations.

Step-by-Step: How to Get CHAS Accreditation

Step 1 – Choose Your CHAS Level

The level you need depends on the clients you want to work with.

Construction companies usually require:

• Basic for subcontractors
• Advanced or Elite for principal contractors or tender-heavy work

Step 2 – Register on the CHAS Portal

Go to the CHAS portal and create an account.
You’ll enter:

• Company name
• Address
• SIC code
• Number of employees
• Sector (construction, electrical, plumbing, etc.)

Step 3 – Gather Your Evidence

This is the most important part. Check out the CHAS criteria you will need.

Required Documents for CHAS Basic

You must upload:

• Health & Safety Policy (signed & dated)
• Risk Assessments
• Method Statements
• COSHH assessments (if relevant)
• Accident/incident reporting process
• Training certificates (CSCS, asbestos awareness, manual handling, etc.)
• Proof of competence for workers
• Subcontractor management process
• Insurance documents (EL/PL)

Additional Documents for CHAS Advanced

• Environmental Policy
• Waste management
• Equality & Diversity Policy
• Quality Policy
• Anti-bribery Policy

Additional Documents for CHAS Elite

• GDPR processes
• Modern slavery statement
• Corporate social responsibility policy
• Supply chain compliance processes

Step 4 – Upload Everything to the Portal

CHAS guides you section by section.
You will tick off each compliance requirement as you upload evidence.

Step 5 – Assessment Begins

A CHAS assessor reviews your documents for compliance with:

• HSE requirements
• CDM 2015 duties
• SSIP standards
• PAS 91 (Advanced)
• CAS standard (Elite)

Typical review time: 3/10 days

Step 6 – Respond to Any Actions

If something is missing or incorrect, CHAS will send an “Action Request.”

Most common reasons for rejection:

❌ Out-of-date H&S policy
❌ Missing risk assessments
❌ Insurance expired
❌ No evidence of training
❌ No subcontractor management system

Once you fix the issues, resubmit.

Step 7 – Receive Your CHAS Certificate

Once approved, you get:

• Certificate (PDF)
• Digital logo for your website
• Listing on the CHAS contractor search

CHAS is valid for 12 months.

How much does CHAS cost?

Before applying, it’s worth understanding the costs of applying for CHAS accreditation so you can budget properly.

CHAS assessment criteria

You’ll also need to meet the CHAS assessment criteria, which we break down in detail here.

How to pass the first time and avoid delays

If your application is delayed, these are the most common reasons CHAS applications fail and how to avoid them.

CHAS Support

Need help getting approved? Our CHAS support service handles the full process for you.

Related CHAS Guides

• If you’re unsure what CHAS actually involves, start with our guide on what CHAS accreditation is.
• Before applying, it’s worth understanding the costs of applying for CHAS accreditation so you can budget properly.
• You’ll also need to meet the CHAS assessment criteria, which we break down in detail here.
• If your application is delayed, these are the most common reasons CHAS applications fail and how to avoid them.
• Need help getting approved? Our CHAS support service handles the full process for you.

Do You Need to Be a CHAS Accredited Contractor?

If you’re self-employed or running a small construction business, a common question is:

“Do I actually need CHAS accreditation to work?”

The honest answer is: it depends on the type of work you do and who you work for.

Quick Answer

• Domestic work only? → No, not strictly required
• Working for contractors, councils, or commercial clients? → Yes, almost always required
• Want to win more contracts? → CHAS or SSIP is essential
• If you’re not accredited yet, start with our CHAS accreditation step-by-step guide.

Domestic Market

If you only work directly for homeowners:

• You are not legally required to have CHAS accreditation
• Most domestic clients won’t ask for it

However, don’t mistake this for no responsibility.

Under UK health and safety law, you still have a duty of care to:

• Yourself
• Anyone working with you
• Members of the public

If something goes wrong (accident, injury, unsafe work), you are still liable, with or without CHAS.

Bottom line: You can operate without CHAS in domestic work, but you still need proper safety systems in place.

Construction & Commercial Market

If you want to work in the wider construction industry:

CHAS (or equivalent) becomes essential.

Main contractors, developers, housing providers, and local authorities will almost always require:

• Proof of health & safety compliance
• A recognised accreditation standard
• Evidence before allowing you on-site

The most widely recognised scheme is:

• CHAS

But it’s part of a wider system called:

• Safety Schemes in Procurement

All SSIP schemes assess the same core criteria, including:

• Constructionline
• SMAS Worksafe
• SafeContractor

This means:

You don’t have to choose CHAS, but you must have an SSIP accreditation to compete.

Does Business Size Matter?

Yes, especially when it comes to compliance requirements.

Sole traders & businesses under 5 employees

• You still need health & safety systems
• You can get CHAS / SSIP accreditation
• You don’t legally need a full-time safety advisor

Businesses with 5+ employees (including subcontractors)

• You must have access to a competent health & safety advisor
• This is a legal requirement under:
  • Management of Health and Safety at Work Regulations 1999

Most small contractors meet this by using a retained (outsourced) competent person service

What Does CHAS Actually Assess?

CHAS (and all SSIP schemes) measure your business against core health & safety standards.

These include:

• Health & Safety Policy
• Access to Competent Advice
• Training and Competence
• Risk Assessments & Method Statements (RAMS)
• Monitoring, Audit & Review
• Workforce Engagement
• Accident Reporting & History
• Subcontractor Management
• Cooperation & Communication
• Welfare Provision
• Hazard Identification & Control

In simple terms, CHAS proves your business can work safely and professionally on construction projects.

Why Most Contractors Choose CHAS Anyway

Even if it’s not mandatory for your current work, many contractors get accredited because it:

• Opens doors to higher-value contracts
• Helps you pass pre-qualification questionnaires (PQQs)
• Builds trust with clients instantly
• Reduces repeated compliance checks

Final Verdict

• Domestic-only work? CHAS is optional, but safety compliance is not
• Construction or commercial work? CHAS or SSIP is effectively required
• Want to grow your business? Accreditation becomes a competitive advantage
• To stay compliant, it’s important to understand CHAS renewal requirements each year.

Simple Rule to Remember

No CHAS = limited opportunities
CHAS (or SSIP) = access to the real construction market

Need help maintaining your status? Our CHAS support service is here to help.

Frequently asked questions

Do I need to be a CHAS accredited contractor?

You do not normally need CHAS accreditation if you only work directly for domestic homeowners. However, if you want to work for main contractors, commercial clients, housing providers, developers or local authorities, CHAS or another SSIP accreditation is often required before you can start work.

Is CHAS a legal requirement?

CHAS accreditation itself is not a legal requirement. However, UK contractors still have legal duties to manage health and safety. CHAS helps demonstrate that your business has suitable health and safety arrangements in place.

Do domestic contractors need CHAS accreditation?

Domestic contractors are rarely asked by private homeowners for CHAS accreditation. However, they still have a duty of care to protect themselves, workers, subcontractors and members of the public from harm.

Do small contractors need CHAS accreditation?

Small contractors often need CHAS accreditation to work in the commercial construction market. Main contractors, local authorities and larger clients commonly require CHAS or another SSIP certificate before allowing subcontractors onto the site.

Can I use another SSIP scheme instead of CHAS?

Yes. CHAS is one SSIP accreditation provider, but other schemes, such as Constructionline, SafeContractor, SMAS, CQMS, and PQS, can also assess contractors against the same SSIP core criteria. The right choice depends on what your client or tender requires.

Do I need a competent health and safety advisor for CHAS?

If you employ five or more people, including subcontractors or self-employed workers under your control, you must have access to competent health and safety advice. Many small contractors meet this requirement by using an outsourced competent person service.

What does CHAS check?

CHAS checks whether your business has suitable health and safety arrangements. This includes your health and safety policy, competent advice, training records, risk assessments, method statements, accident reporting, workforce involvement, subcontractor management and welfare arrangements. Review the CHAS assessment criteria.

Why do main contractors ask for CHAS?

Main contractors use CHAS because they must control health and safety risks across their supply chains. CHAS gives them evidence that a subcontractor has been assessed against recognised SSIP health and safety standards.

Related CHAS Guides

• If you’re not accredited yet, start with our CHAS accreditation step-by-step guide.
• To stay compliant, it’s important to understand CHAS renewal requirements each year.
• Need help maintaining your status? Our CHAS support service is here to help.

SSIP vs CHAS: What’s the Difference and Which Should You Choose?

If you’re researching contractor accreditations, you’ve probably come across both SSIP and CHAS. One of the most common questions contractors ask is:

“What is the difference between SSIP and CHAS?”

The short answer is that CHAS is an SSIP member scheme. In other words, CHAS sits under the SSIP umbrella and assesses contractors against the SSIP core health and safety criteria.

Understanding how they relate can help you choose the right accreditation for your business and avoid unnecessary costs or confusion.

What Is SSIP?

SSIP stands for Safety Schemes in Procurement.

It is an umbrella organisation that promotes a common standard for health and safety assessment across contractor accreditation schemes.

The purpose of SSIP is to:

• Reduce duplication in contractor pre-qualification
• Simplify health and safety assessments
• Improve consistency across procurement processes
• Help contractors demonstrate compliance

Rather than being an accreditation itself, SSIP recognises member schemes that assess contractors against common health and safety standards.

What Is CHAS?

CHAS stands for The Contractors Health and Safety Assessment Scheme.

CHAS is one of the UK’s most recognised contractor accreditation providers and is an approved SSIP member scheme.

A CHAS assessment reviews a contractor’s health and safety management arrangements, including:

• Health & Safety Policy
• Risk Assessments
• RAMS
• Training Records
• Insurance
• Accident Reporting Procedures
• Competent Health & Safety Support

Successfully passing the assessment results in CHAS accreditation.

SSIP vs CHAS Explained Simply

The easiest way to understand the relationship is:

SSIP = The Standard

SSIP sets the framework and core assessment requirements.

CHAS = One of the Accredited Schemes

CHAS is a provider that assesses contractors against those standards.

Think of SSIP as the rulebook and CHAS as one of the organisations that applies those rules.

Is CHAS an SSIP Accreditation?

Yes.

CHAS is an SSIP member scheme and its accreditation is recognised under the SSIP framework.

This means a CHAS accredited contractor has demonstrated compliance with the SSIP core criteria.

SSIP vs CHAS Comparison Table

Do CHAS and Other SSIP Schemes Assess the Same Standards?

Yes.

All SSIP member schemes assess broadly the same core health and safety requirements.

Typical assessment areas include:

Health & Safety Policy

A signed and current policy document.

Risk Assessments

Evidence of hazard identification and control measures.

RAMS

Suitable Risk Assessments and Method Statements.

Training Records

Evidence of workforce competence.

Insurance

Current Employers’ Liability and Public Liability Insurance.

Accident Procedures

Systems for recording and managing incidents.

Competent Person Support

Access to competent health and safety advice.

Because the standards are largely identical, many contractors are surprised to learn that different SSIP schemes assess very similar information.

Why Do Some Contractors Choose CHAS?

CHAS is often selected because of its strong market recognition.

Benefits include:

Strong Client Recognition

Many principal contractors, local authorities and organisations recognise CHAS.

Widely Accepted

CHAS is accepted throughout construction, facilities management and engineering sectors.

Multiple Accreditation Levels

Businesses can access additional compliance modules and enhanced accreditation options.

Trusted Brand

CHAS has been operating for many years and has developed a strong reputation within the industry.

Why Might a Contractor Choose Another SSIP Scheme?

Some contractors select alternative SSIP schemes for reasons such as:

Lower Cost

Schemes such as SMAS, CQMS or PQS may offer lower entry fees.

Specific Client Requirements

Some clients request a particular accreditation scheme.

Additional Benefits

Constructionline, for example, offers contractor visibility and procurement opportunities alongside health and safety assessment.

Simplicity

Some smaller businesses prefer schemes with straightforward application processes.

Which Is Better: SSIP or CHAS?

Technically, this isn’t a direct comparison because CHAS is part of SSIP.

A better question is:

“Should I choose CHAS or another SSIP member scheme?”

The answer depends on:

• Your clients
• Your budget
• Industry expectations
• Business objectives
• Tender requirements

If clients specifically request CHAS, that is usually the most sensible choice.

If cost is the main consideration, another SSIP member scheme may provide the same health and safety assessment at a lower price.

Does CHAS Help Win More Work?

CHAS accreditation can help contractors:

• Pass pre-qualification questionnaires
• Gain site access approval
• Demonstrate compliance
• Improve credibility
• Meet supply chain requirements
• Qualify for tender opportunities

However, accreditation alone does not guarantee contracts. It is one part of a wider compliance and competency strategy.

Common Misconceptions About SSIP and CHAS

“CHAS Has Higher Standards”

Not necessarily.

CHAS assesses against the same core SSIP criteria used by other member schemes.

“Only CHAS Is Accepted”

Many clients accept any recognised SSIP member accreditation.

“The Most Expensive Scheme Is Best”

Cost and assessment quality are not necessarily linked.

The best accreditation is often the one recognised by your target clients.

How to Pass a CHAS or SSIP Assessment

Regardless of scheme, contractors should ensure they have:

• A current Health & Safety Policy
• Suitable Risk Assessments
• Relevant RAMS
• Up-to-date Insurance
• Training Records
• Accident Procedures
• Competent Health & Safety Support

Well-organised documentation significantly improves approval success.

How Seguro Can Help

Seguro Health & Safety helps contractors prepare for:

• CHAS Accreditation
• Constructionline Accreditation
• SafeContractor Applications
• SMAS Accreditation
• CQMS Applications
• PQS Accreditation
• SSIP Renewals

Support includes:

• Health & Safety Policies
• RAMS
• Risk Assessments
• Competent Person Services
• Training Reviews
• Compliance Audits

Conclusion

SSIP and CHAS are closely linked, but they are not the same thing.

SSIP is the framework that sets the assessment criteria, while CHAS is one of the accreditation schemes that assesses contractors against those standards.

For many businesses, CHAS is chosen because of its strong recognition and market reputation. However, other SSIP member schemes assess broadly the same health and safety standards and may offer advantages in terms of cost or additional services.

The most important factor is choosing the accreditation that aligns with your clients’ requirements and ensuring your health and safety documentation demonstrates full compliance

Frequently Asked Questions

Is CHAS the same as SSIP?

No. SSIP is the umbrella framework for Safety Schemes in Procurement, while CHAS is one of the accreditation schemes recognised under SSIP. CHAS assesses contractors against SSIP core health and safety criteria. For more information, go to SSIP Accreditations: The Complete Guide

What is the difference between SSIP and CHAS?

SSIP sets the common health and safety assessment standards used by recognised member schemes. CHAS is an SSIP member scheme that carries out contractor assessments and awards CHAS accreditation.

Is CHAS an SSIP scheme?

Yes. CHAS is an approved SSIP member scheme. Contractors who pass CHAS can demonstrate that they have met the SSIP core health and safety assessment requirements

Which is better, SSIP or CHAS?

This is not a direct comparison because SSIP is the framework and CHAS is one of the schemes within that framework. A better question is whether CHAS or another SSIP member scheme is right for your business, which depends on client requirements, budget and tender goals.

Do I need CHAS if I already have SSIP?

If you already hold accreditation from another recognised SSIP member scheme, some clients may accept it. However, if a client specifically asks for CHAS, you may still need CHAS accreditation to meet their requirements.

Are all SSIP schemes assessed against the same standards?

Yes. SSIP member schemes assess contractors against the same core health and safety standards, including policies, risk assessments, RAMS, insurance, training records, accident procedures and competent health and safety support.

Does CHAS meet SSIP requirements?

Yes. CHAS is recognised by SSIP and assesses contractors against SSIP core criteria. Passing CHAS demonstrates that your business meets recognised health and safety assessment standards.

Why do contractors choose CHAS?

Many contractors choose CHAS because it has strong brand recognition, is widely requested by clients and principal contractors, and is commonly used across construction, facilities management and public sector supply chains.

Can I choose another SSIP scheme instead of CHAS?

Yes. Contractors can choose other SSIP member schemes such as SMAS, SafeContractor, Constructionline, CQMS or PQS. The right scheme depends on client requirements, cost, recognition and business objectives.

Can Seguro help with CHAS and SSIP accreditation?

Yes. Seguro Health & Safety can help contractors prepare for CHAS and other SSIP accreditations by supporting health and safety policies, RAMS, risk assessments, training reviews, competent person evidence, applications and renewals.

Health and safety in construction

In the fast-paced world of construction, safety is of paramount importance. From home extensions to infrastructure projects that shape our country, the welfare of workers and the public is our first consideration.

When it comes to creating a culture of safety, construction companies must have robust processes and systems in place.

• Health and safety legislation
• Common hazards in the construction industry
• Implementing health and safety on construction sites
• Safety planning and risk assessment in construction projects
• Personal protective equipment (PPE) in construction
• Training and education for construction safety
• Construction site inspections and audits
• Creating a culture of safety on construction sites
• Site Manager Compliance Kit
• SSIP Accreditation
• HSG150 health and safety in construction

Health and safety legislation

Health and safety legislation in the workplace is the Health and Safety at Work Act 1974This legislation sets out the duties of employers, employees, and others. 

Responsibilities of employers

• Assess risks: Identify risks to employees, customers, and others 
• Create a policy: Have a written health and safety policy if they employ five or more people 
• Provide training: Ensure staff are adequately trained 
• Provide welfare: Ensure adequate welfare provisions are available 
• Provide information: Ensure employees have access to relevant information, instruction, and supervision 
• Consult employees: Consult employees about risks and preventive measures 

Responsibilities of employees 

• Have a duty of care to themselves and others

Other construction-related health and safety legislation

• Construction (Design and Management) Regulations 2015
• Control of Substances Hazardous to Health Regulations (COSHH) 2002
• Health and Safety (Consultation with Employees) Regulations 1996
• Lifting Operations and Lifting Equipment Regulations (LOLER) 1998
• Management of Health and Safety at Work Regulations 1999
• Provision and Use of Work Equipment Regulations (PUWER) 1998
• Work at Height Regulations 2005

Common hazards in the construction industry

The construction industry is fraught with hazards that can lead to serious accidents if not properly managed.

• There were 51 fatal injuries to workers in 2023/24
• 47,000 workers sustained non-fatal injuries at work averaged over the three years 2021/22-2023/24

One of the most prevalent risks is falls, which can occur from heights such as scaffolding, ladders, or roofs.

Another common hazard is the risk of being struck by objects. This can happen when tools or materials are improperly secured or when heavy machinery is involved.

Construction site workers are often close to moving equipment, and the potential for accidents increases.

Exposure to hazardous substances, such as asbestos and silica dust, poses a significant risk.

Implementing health and safety on construction sites

Implementing health and safety processes and systems on construction sites is essential. Many clients now insist that contractors hold a minimum health and safety standard. SSIP (Safety Schemes in Procurement) implemented the standard. SSIP is an umbrella organisation formed in 2009 to reduce the duplication of health and safety assessments. CHAS and PQS are suppliers of the standard.

Below is a health and safety checklist for a typical site construction setup

• Company health and safety policy
• Construction Phase Health and Safety Plan (CDM 2015), which can be easily amended and edited for specific projects
• Site setup check sheet
• Site Rules
• Site Induction
• Site Registers – PPE, Plant & Equipment etc
• Permits to Work – Confined Space, Excavation, Hot Work, Asbestos, etc
• Site inspection Check Sheets – Scaffold, Dumper, Excavator etc
• Risk assessments and method statements
• COSHH data sheets
• Toolbox training
• Worker training records

Safety planning and risk assessment in construction projects

Planning work operations is a key factor in keeping people safe on-site. The process is to develop a method statement of how the work will be executed and then develop a risk assessment. The risk assessment analyses the risks and looks at ways to mitigate them. The project planner may adjust the method statements if the risk assessment finds that the risk is too high.

Ready for use Risk assessment and method statements templates.

Personal protective equipment (PPE) in construction

Personal protective equipment (PPE) is the last line of defence to keep people safe. PPE can include the following:

• Hard hat
• His visibility vests and trousers
• Ear protection
• Eye protection
• Lung protection
• Hand protection
• Skin protection
• Foot protection

The site manager must ensure that their workers are provided with the necessary equipment and trained on how to use it effectively. A PPE register is vital to control who had what and when.

Site training

Training and education are fundamental for a safe construction site. On-site training includes:

• Site induction
• Toolbox talks
• Health and safety essential training
  • Site safety awareness training
  • Fire awareness training
  • Manual handling training
  • Abrasive wheel training
  • Working at height training
  • Risk assessment training

On-site e-learning to train site workers saves time and cost.

A training register is vital to control who had what and when.

Construction site inspections and audits

Regular inspections and audits of construction sites are critical for ensuring ongoing health and safety compliance.

Inspections help identify potential hazards that may have arisen since the last inspection and ensure that safety measures are effectively implemented.

Inspections can be conducted by internal safety officers or external auditors, providing an objective perspective on the effectiveness of the site’s safety practices.

Creating a culture of safety on construction sites

Creating a safety culture begins with a commitment from leadership to prioritise health and safety measures at all levels of the organisation.

By communicating that health and safety are priorities in the company culture, workers will feel empowered to work safely and promote safety with their workmates.

Site Manager Compliance Kit

Overview

The Site Manager Compliance Kit is an essential tool for every contractor. The Compliance Kit contains all of the information and documentation needed to comply with the requirements of today’s Safety Regulations.

Includes

• Construction Phase Health and Safety Plan (CDM 2015), which can be easily amended and edited for specific projects
• 70 Toolbox Talk Documents
• 65 Completed Risk Assessments
• 41 COSHH Assessments
• Site inspection Check Sheets – Scaffold, Dumper, Excavator etc
• Permits to Work – Confined Space, Excavation, Hot Work, Asbestos, etc
• Site set-up check sheet
• Site Induction
• Site Rules
• Site Registers – PPE, Plant & Equipment etc

Review the Site Manager Compliance Kit

CHAS Accreditation

If you want to implement CHAS, we can help you achieve this goal.

The CHAS assessment standards and requirements are listed below.

• Policy
• Occupational Health
• Behavioural Management
• Enforcement Actions
• Accident Reporting and Investigation
• Fleet Operations / Management Scheme
• Competent Advice – Corporate and Construction
• Drug and Alcohol Policy
• Training and Information
• Qualifications and Experience
• Monitoring, Audit and Review
• Risk Assessment and Safe System of Work
• Workforce Involvement
• Co-operation and Co-ordination
• Welfare Provision
• Subcontractors and Sub-consultants
• Responsible Person
• Contractor
• Declaration

Review CHAS accreditation

HSG150 health and safety in construction

HSG150 Health and Safety in Construction explains the essential tasks for achieving healthy and safe construction sites.

It helps the reader to identify hazards and control risks and explains how to plan, organise, control, monitor and review health and safety throughout the life of a project.

It is aimed at everybody involved in construction work, including clients, designers, contractors and individual workers. Clients, designers and others who specify construction work may also find the book useful.

Download HSG150

CHAS Assessment Criteria (Explained for Contractors)

If you’re applying for CHAS, understanding the assessment criteria is key to passing the first time.

Quick Answer

• CHAS follows the same core criteria as all SSIP schemes
• You must show documented evidence, not just statements
• Most failures come from missing, outdated, or weak documents

CHAS sits under:

• SSIP (Safety Schemes in Procurement)

This means all SSIP schemes assess the same health & safety standards, reducing duplication across the construction industry.

Full CHAS Assessment Criteria

To achieve accreditation, your business is assessed against the following areas:

• Health & Safety Policy
• Arrangements (how safety is managed in practice)
• Occupational Health
• Behavioural Management
• Enforcement History
• Accident Reporting & Investigation
• Fleet Operations (if applicable)
• Competent Advice (corporate & construction)
• Drug & Alcohol Policy
• Training & Information
• Individual Qualifications & Experience
• Monitoring, Audit & Review
• Risk Assessments & Safe Systems of Work (RAMS)
• Workforce Involvement
• Cooperation & Coordination
• Welfare Provision
• Subcontractor Management
• Roles: Contractor / Principal Contractor / Designer
• To apply these correctly, follow our step-by-step guide to getting CHAS accreditation.

What CHAS Assessors Actually Look For

Here’s what matters in practice, not theory.

1. Health & Safety Policy

Your policy must:

• Be in the correct company name
• Be dated within the last 12 months
• Be signed by a director or a responsible person
• Clearly define roles and responsibilities

Learn more: How to structure your policy properly – How to Get CHAS Accreditation Step-by-Step

2. Arrangements (Your Safety Systems)

This is where many applications fail.

You must show working systems for:

• Accident reporting (including RIDDOR)
• Training and supervision
• Communication
• Risk assessments
• Monitoring and review
• Emergency procedures
• Asbestos awareness
• COVID-19 (where relevant)

Related guide: What Are Construction RAMS? A Simple Guide for UK Contractors

3. Occupational Health

You need evidence of:

• Awareness (toolbox talks, posters)
• Access to support for workers
• Training (e.g. mental health awareness)

4. Behavioural Management

CHAS expects:

• A documented behavioural safety approach
• Evidence that safe behaviours are promoted and monitored

5. Enforcement History

You must declare:

• Any HSE or Local Authority notices (last 5 years)
• Prosecutions (if any)
• Actions taken to prevent repeat issues

Important:
CHAS checks are independent, and non-disclosure can fail your application

6. Accident Reporting & Investigation

You need:

• A clear accident reporting procedure
• RIDDOR reporting systems
• 3 years of records, including:
  • Injuries
  • Dangerous occurrences
  • Occupational diseases
  • Incidents involving non-workers

Plus: evidence of corrective actions taken

Why Most CHAS Applications Fail

From experience, the biggest issues are:

• Outdated policies (over 12 months old)
• Missing RAMS
• No competent safety advisor
• Weak or generic documents
• No evidence (only statements)

Fix this early: Common Reasons CHAS Applications Fail (and How to Avoid Them)

How to Pass First Time

To succeed, your application must:

• Be complete
• Be current
• Be specific to your business
• Include clear supporting evidence

Simple Summary

CHAS is not about paperwork; it’s about proving your business can work safely. If you’re unsure where you might fall short, see the common reasons CHAS applications fail.

Enforcement Actions

Details of any enforcement notices (Prohibition, Improvement or Crown) or prosecutions served on your company in the last five years by the HSE or Local Authority and the remedial actions taken to prevent a recurrence. A prosecution or notice will not debar the business from registration, but a failure to declare one could – please note that CHAS will check the HSE public register of convictions.

Accident Reporting and Investigation

Supporting Information:

• Documented arrangements for the recording, reporting, and reporting of accidents (Including RIDDOR reportable accidents).

• Records of all RIDDOR-reportable and other incidents for at least the last three years, including remedial actions to prevent a recurrence.
• Records of any other accidents within the last three years, including the remedial actions to prevent a recurrence. The accident statistics for the last three years, incorporating the following categories: Health & Safety Assessment Guidance v1.0 (website) 05/07/2023 Uncontrolled document when printed Page 3 of 13 Classification: PUBLIC. Chas assessment standards
• Deaths
• Specified Injuries
• Over 3 days incapacitated
• Over 7 days Incapacitated
• Injuries to non-workers
• Occupational Diseases
• Dangerous Occurrences
• Gas Incidents

Frequently Asked Questions

What are the CHAS assessment criteria?

The CHAS assessment criteria are the health and safety standards used to check whether a contractor has suitable policies, procedures and evidence in place. They cover areas such as health and safety policy, competent advice, training, RAMS, accident reporting, workforce involvement, welfare and subcontractor management. How to Get CHAS Accreditation Step-by-Step

Is CHAS assessment criteria the same as other SSIP schemes?

Yes. CHAS follows the SSIP core criteria, meaning it assesses contractors against the same recognised health and safety standards as other SSIP schemes. This helps reduce duplication when contractors are pre-qualified for work.

What documents are needed for a CHAS assessment?

Typical documents needed for a CHAS assessment include a health and safety policy, risk assessments, method statements, training records, insurance certificates, accident reporting procedures, competent advice details, monitoring records and evidence of workforce communication.

What should a CHAS health and safety policy include?

A CHAS health and safety policy should be in the correct company name, signed by a director or responsible person, dated within the last 12 months, and clearly explain health and safety responsibilities across the business.

What does CHAS check under accident reporting?

CHAS checks that the business has documented arrangements for recording, reporting and investigating accidents, including RIDDOR-reportable incidents. Contractors may also need to provide accident records and corrective actions for the previous three years.

Does CHAS check enforcement notices?

Yes. CHAS asks contractors to declare any HSE or Local Authority enforcement notices or prosecutions from the last five years. A notice does not automatically prevent accreditation, but failure to declare one may cause problems with the application

Why do CHAS applications fail?

CHAS applications often fail because documents are missing, outdated, generic or not specific to the business. Common issues include unsigned policies, inadequate advice, weak RAMS, missing training records, expired insurance, and poor accident reporting procedures. Common Reasons CHAS Applications Fail

Can someone complete my CHAS assessment for me?

Yes. Seguro is a CHAS accreditation consultant who can prepare the required documents, complete the online assessment, upload evidence and respond to assessor queries on behalf of your business. Need help preparing your documents? Our CHAS support service can assist.

SSIP Assessment and Renewal

If your business holds an SSIP accreditation such as CHAS, SMAS, SafeContractor, CQMS, PQS, or Constructionline, understanding the assessment and renewal process is essential.

Many contractors focus heavily on gaining accreditation but give little thought to maintaining it. However, accreditation renewal is just as important as the initial assessment. Failure to renew on time can result in lost accreditation status, delays to contract awards, and difficulties meeting client requirements.

This guide explains how SSIP assessments work, what assessors look for, and how to prepare for a successful renewal.

What Is an SSIP Assessment?

An SSIP assessment is a review of your company’s health and safety management arrangements against recognised core criteria.

The purpose is to demonstrate that your business has appropriate systems in place to manage health and safety risks and comply with UK legislation.

The assessment is usually completed online and involves submitting supporting documentation for review by a qualified assessor.

Although different SSIP member schemes have their own branding and processes, the core assessment standards remain largely the same.

What Does an SSIP Assessment Cover?

Most SSIP assessments review the following areas:

Health & Safety Policy

Your policy should:

• Be current
• Be signed and dated
• Reflect your business activities
• Clearly define responsibilities

Risk Assessments

Assessors expect evidence that workplace hazards have been identified and controlled.

Examples include:

• Working at height
• Manual handling
• Electrical safety
• Use of machinery
• Slips, trips and falls

RAMS

Risk Assessments and Method Statements should be relevant to the work your business undertakes.

Generic documents often trigger further questions from assessors.

Training and Competence

You may need to provide evidence of:

• CSCS cards
• First aid training
• Asbestos awareness
• IPAF
• PASMA
• Plant qualifications
• Toolbox talks

Insurance

Current insurance documentation is normally required, including:

• Employers’ Liability Insurance
• Public Liability Insurance

Accident Reporting

Assessors may request evidence of:

• Accident procedures
• Incident records
• RIDDOR reporting arrangements

Competent Health & Safety Support

Many schemes require evidence that your business has access to competent health and safety advice through a qualified consultant or competent person.

How Long Does an SSIP Assessment Take?

The actual assessment process is often relatively quick once all documents have been submitted.

Most delays occur because:

• Documents are missing
• Policies are outdated
• Insurance has expired
• Training records are incomplete
• Assessor queries require clarification

Preparation is usually the biggest factor affecting approval times.

What Is SSIP Renewal?

SSIP accreditation is not permanent.

Most schemes require renewal every 12 months to ensure businesses continue to meet the required standards.

Renewal demonstrates that your health and safety systems remain current and effective.

Many clients monitor contractor accreditation status, making timely renewal essential.

What Documents Are Needed for Renewal?

Renewal assessments usually require updated versions of the same documents reviewed during the initial application.

Common requirements include:

Updated Health & Safety Policy

Ensure:

• Review dates are current
• Signatures are valid
• Business details are correct

Current Insurance Certificates

Expired insurance is one of the most common reasons renewals are delayed.

Training Records

Review:

• Expired qualifications
• New employee records
• Refresher training requirements

Risk Assessments and RAMS

Documents should reflect current work activities and equipment.

Accident Records

Where applicable, ensure incident records are accurate and available.

Competent Person Evidence

Provide current details of your competent health and safety support arrangements.

Common Reasons SSIP Renewals Fail

Many renewal applications are rejected for avoidable reasons.

Common issues include:

Expired Insurance

Insurance renewal dates frequently fall between accreditation periods.

Outdated Policies

Policies may still reference old employee numbers, outdated responsibilities or previous review dates.

Missing Training Evidence

Certificates may have expired or not been updated for new employees.

Generic RAMS

Copied or outdated method statements often raise assessor concerns.

Changes Not Reflected in Documentation

Examples include:

• New services
• Additional employees
• New premises
• New equipment
• Higher-risk activities

Documentation should always reflect current operations.

How to Prepare for SSIP Renewal

A proactive approach makes renewal significantly easier.

Review Documents Early

Start preparing at least 30 to 60 days before renewal is due.

Update Policies

Ensure all policies are reviewed and signed.

Check Insurance

Confirm current insurance certificates are available.

Review Training Records

Update training matrices and obtain missing evidence.

Audit Existing Documents

Identify gaps before the assessor does.

Respond Promptly to Queries

Quick responses help avoid delays.

Why Maintaining Accreditation Matters

Keeping your SSIP accreditation active helps:

• Maintain contractor approval status
• Retain eligibility for tenders
• Demonstrate ongoing compliance
• Strengthen client confidence
• Support CHAS and supply chain requirements
• Reduce duplication during pre-qualification

For many contractors, a lapsed accreditation can delay projects and affect future opportunities.

Can a Consultant Help With SSIP Assessment and Renewal?

Yes.

Many contractors use professional health and safety consultants to:

• Review documentation
• Update policies
• Improve RAMS
• Maintain training records
• Provide competent person evidence
• Manage accreditation submissions
• Respond to assessor queries

This often reduces administrative burden and improves approval success rates.

How Seguro Can Help

Seguro Health & Safety supports contractors throughout the full SSIP lifecycle, including:

• Initial accreditation applications
• Annual renewals
• Health & Safety Policies
• Risk Assessments
• RAMS
• Competent Person services
• Training reviews
• Compliance audits
• CHAS, SMAS, SafeContractor, Constructionline, CQMS and PQS support

Whether you are applying for the first time or preparing for renewal, professional support can help ensure your documentation meets assessor expectations.

Conclusion

SSIP assessment and renewal are essential parts of maintaining contractor compliance and demonstrating professional health and safety management.

Most assessments and renewals are straightforward when documentation is organised, current, and accurately reflects the business.

By preparing early, reviewing key documents, and maintaining competent health and safety support, contractors can improve approval success, avoid delays, and continue accessing valuable contract opportunities.

What is a CHAS accreditation?

A CHAS accreditation is one of the most widely recognised assessments in the UK.

It provides independent verification that your business has effective health and safety management systems in place.

What does CHAS mean?

CHAS = Contractors Health & Safety Assessment Scheme

Why is CHAS important?

If you are a sub-contractor, many main contractors, local authorities, and housing contractors now require CHAS certification before approving a supplier.

How can we help?

We can complete the application, gather all required documents and answers to questions, and compile all necessary evidence, allowing you to focus on your job. We are efficient, economical and have a 100% success rate. Quote Request.

Get CHAS Accredited

Why select Seguro as your accreditation consultant?

Here’s why businesses choose us for their CHAS application:

• We are accreditation consultants and have completed over eight thousand accreditations in an eighteen-year period.
• You don’t have to worry — we understand the whole process and have a proven track record of success.
• You’ll receive a friendly, professional service with a fast, reliable accreditation turnaround. Documents completed in just five working days.
• Quick and easy.
• Fixed fee, with no hidden costs.
• 100% success rate

CHAS accreditation requirements

CHAS accreditation requirements – CHAS has several requirements that must be met during the application process. We outline the basic requirements for CHAS standards, Advanced, and Elite CHAS accreditations.

Here are the minimum requirements for a CHAS application.

You will need:

• A signed, up-to-date Health and Safety Policy.
• RAMS — Risk Assessments and Method Statements — relevant to your trade.
• Training records for your workforce.
• Valid insurance documents.
• A first aid and accident reporting procedure.
• COSHH assessments, if you use hazardous substances.
• Evidence of supervision and competence across your organisation.

For CHAS Advanced or CHAS Elite, additional requirements apply.

These include:

• An Environmental Policy.
• A Quality Management System.
• Equality, Anti-Bribery, and Modern Slavery policies.
• Suitable financial standing checks.

If you’re considering CHAS, we can help.

• We provide a fast turnaround, with documents completed in just five working days.
• We offer a fixed fee, with no hidden charges.
• And our team is responsive, friendly, and highly efficient.